The Characteristics of Project Managers

- Overview

A project manager is the person responsible for accomplishing the project objectives. Key project management responsibilities include

• defining and communicating project objectives that are clear, useful and attainable,
• procuring the project requirements like workforce, required information, various agreements and material or technology needed to accomplish project objectives,
• managing the constraints of the project management triangle, which are cost, time, scope and quality.

A project manager is a client representative and has to determine and implement the exact needs of the client, based on knowledge of the organization they are representing. 

An expertise is required in the domain the Project Managers are working to efficiently handle all the aspects of the project. 

- Characteristics of a Project Manager

Project managers are responsible for planning, organizing, and directing the completion of organizational projects. They ensure projects are completed on time, on budget, and within scope. The project manager also:

A good project manager should possess many characteristics, including:

• Leadership: They should be able to motivate their team to achieve their goals.
• Communication: They should be able to communicate expectations, performance and goals.
• Decision Making: They should be able to make decisions that help define the project.
• Integrity: They should be able to keep their promises and complete tasks on time.
• Problem Solving: They should be able to find answers to complex problems.
• Team Building: They should be able to utilize their team members to achieve their goals.
• Empathy: They should understand that there is more to life than work.
• Competencies: They should be able to challenge, inspire, empower, model and encourage.

Other characteristics of a good project manager include: Inspire a shared vision, well organized, and proficient.

- Leadership

Being an effective leader enables your team and the individuals within your team to achieve set objectives and attain the required project outcome/s. 

Some of the skills that can be developed to become an effective leader include: good problem-solving skills, working well with others, displaying confidence, and having a clear vision of where you want to take your team and what you want them to achieve. 

Leaders are able to provide direction to those who need it and challenge those individuals who need to be stretched.

- Communication

Managing a project can be a highly stressful. Good communication skills are essential in helping you to work effectively, build solid stakeholder relationships, prevent unnecessary misunderstandings, and navigate day-to-day deadlines. 

Successful project management communication is about being supportive, remaining on top of the day-to-day challenges of the project, being approachable, and considering various points of view before taking action.

- Creative Thinking and Problem-solving

Creative thinking and problem-solving are key skills for any project manager. Projects are essentially a set of activities delivered in the future, which means that they are subject to unknown events not anticipated. 

Creative thinking is required to best deal with these unexpected challenges and problems that need to be solved. Creative thinking requires proper immersion through the use of various techniques to really think in-depth about problem solving perspectives before responding to it. 

Take time to facilitate brainstorming sessions to build creativity and look at challenges in new ways with a view to finding a range of alternative solutions that may be more effective than a single (off the shelf) solution approach you might usually take.

- Dealing with Uncertainty

Dealing with uncertainty forms part of every project, as projects are delivered in the future - which means uncertainty of what may, or may not happen. 

Challenges and issues will pop up unexpectedly and you will need to be equipped to deal with such changes. Dealing with uncertainty is in-part about having confidence that you (and your project team) will be able to manage an issue when it arises. 

It is about being comfortable that although you may not be able to foresee (or plan) for every issue that may arise, you will be able to reduce the impact through a combination of good planning, an experienced team, and contingency planning.

Planning is a core activity in the early stages of any project lifecycle. Planning and organisational skills are essential to being an effective project manager. 

Taking time to understand what your project is about, the benefits it should deliver, and the essential activities that need to be completed is all part and parcel of laying a solid planning foundation. 

Thorough analysis and evaluation in selecting the “best approach” to undertaking and completing project activities will inform overall project planning, communication, and stakeholder management by clearly articulating the selected path to successfully achieving project objectives.

[More to come ...]