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Project Milestones and Schedule

Blair Arch, Princeton University
(Blair Arch, Princeton University - Kimberly Chen)

The EITA-Bio 2012 project was started in August 2011 and runs through Fall 2012.


Date
Project Milestone Description
Status 
August 6, 2011
Setup the EITA-Bio 2012 website.
Done
August 8, 2012
Start to form the organizing committee of the EITA-Bio 2012.
Done
August 11, 2011 
Invite Princeton TSA to join the organizing committee of the EITA-Bio 2012.
Done
September 1, 2011
Invite the project manager and the key program committee members.
Done
September 18, 2011
Propose the conference theme of the EITA-Bio 2012.
Done
September 20, 2011
Propose the conference program schedule of the EITA-Bio 2012.
Done
September 24, 2011
Propose the theme of the EITA-Bio 2012 workshops.
Done
September 25, 2011
Start to invite the workshop co-chairs.   
Done
September 30, 2011
The draft project milestones and schedule ready. 
Done
October 1, 2011
The draft program template ready.
Done
October 10, 2011
Start to propose the topics for each workshop. 
Done
October 31, 2011
Checkpoint 1: project reviews and monitoring. 
Done
November 15, 2011
Complete forming the organizing committee. 
Done
November 21, 2011
Decide the conference site.
Done
November 23, 2011
Start to invite speakers.
Done
December 11, 2011
Start to draft the conference program.
Done
December 18, 2011
Start to draft the funding proposal.
Done
December 30, 2011
Propose the topics of the EITA-Bio 2012.
Done
December 31, 2011
Checkpoint 2: project reviews and monitoring.
Done
February 1, 2012
Propose the candidates of the keynote speakers and the plenary speakers.
Done
March 1, 2012
Start to collect Bios and Abstracts.  
Done
May 1, 2012 
Recommend the conference hotels. Done
May 11, 2012
Propose the conference budget.
Done
June 15, 2012
Start to invite keynote and plenary speakers.
Done
July 1, 2012
Checkpoint 3: project reviews and monitoring. 
Done 
July 1, 2012
Finalize the supporting teams. 
Done 
July 18, 2012
Recommend a list of conference hotels.
Done
July 20, 2012
Decide a default conference hotel.
Done
July 31, 2012
Finalize the "Travel, Accommodation, Registration" webpage.
Done
August 1, 2012
Checkpoint 4: project reviews and monitoring.   
Done  
August 8, 2012
The first project meeting at Princeton University. 
Done
August 8, 2012
Reserve the restaurant near Princeton for the conference dinner.
Done
August 15, 2012
Finalize the plan on the local logistic support (e.g., Printing Services, Cafeterias, etc.).
Done
August 24, 2012
The first draft of the official conference program (without speakers' photos) ready. 
Done
September 1, 2012
Checkpoint 5: project reviews and monitoring.   
Done
September 7, 2012
Send dinner invitations to all invited speakers and committee members.  Done
September 9, 2012
Create the registration form.
Done
September 10, 2012
The registration for the event is open. 
Done
September 11, 2012
Create the conference announcement.
Done
September 17, 2012
Send out the conference announcements globally (the first announcement). Done
September 23, 2012
The invitation letter and the invited guest list of the conference dinner ready. Done 
September 27, 2012
Send out the official conference dinner invitation. 
Done
September 27, 2012
Send out the driving directions to the conference restaurants.
Done
September 28, 2012
The semi-final he conference program (without the speakers' pictures) ready.
Done
September 30, 2012
The last day to submit short Abstracts and/or Bios. 
Done
October 1, 2012
Checkpoint 6: project reviews and monitoring.
Done
October 7, 2012
The official conference program with the speakers' pictures ready.
Done
October 12, 2012
Baseline the conference programs.
Done
October 15, 2012
The first conference proceedings ready.
Done
October 19, 2012
Send out the conference announcements globally (the second announcement). Done 
October 23, 2012
Local management meeting.
Done
October 24, 2012
Baseline the conference proceedings. Done
October 26, 2012
Local management meeting.
Done
October 28, 2012
The conference complete.
Done
October 29, 2012
Start to draft the conference conclusion report.
Done


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